Event Checklist Form

EVENTS IN THE PEAK DISTRICT

EVENT CHECKLIST FOR DERWENT & HOPE WOODLANDS PARISHES

The Peak District National Park is a wonderful area for visitors. It lends itself to a myriad of outdoor activity for all to enjoy. However to ensure that it can be enjoyed by all there are a few considerations that, if followed, would allow everyone to have a wonderful experience.

Please remember, this is a living / working environment, home and workplace to many people.

This checklist is for those who are running an organised event in the National Park. It is not comprehensive but has been provided to assist in the smooth running of the event so that participants, local people and other visitors can enjoy the day with minimal disruption.

The first thing to do is to look at the Peak District National Park web site “Running an Organised Event” where there is a large amount of information to help you run an event.

http://www.peakdistrict.gov.uk/visiting/running-large-events

SIZE OF THE EVENT

Please consider how many people are likely to attend. Certainly for larger events, have you registered with the Peak District National Park events?

https://www.peakdistrict.gov.uk/visiting/running-large-events/event-check-list

PARKING

If facilities are available participants should be encouraged to use public transport wherever possible. There is a good train and bus service. If car parking is required, how many cars are you expecting? Have you provided adequate car parking facilities?

Ask the event venue for advice on existing car parking in the area. Please advise your participants NOT to park on the roads as this may cause difficulties for residents, other visitors and emergency vehicles, and can cause severe congestion.

Rain or snow may make parking on grass fields difficult in which case alternatives may need to be considered. In this eventuality, you would need adequate signs to the alternative site and enough organisers to manage it properly.

ROADS

Is your event using the roads for cycling, running, walking? Are you considering closing any roads? You MUST get permission to do this from the local authority

https://www.derbyshire.gov.uk/search.aspx?search_keywords=temporary%20road%20closure&contentTypes=

Please advertise the closure well in advance and ensure you have plenty of marshals for both the event and traffic management. Have you considered alternative traffic routes?

OTHER CONSIDERATIONS

Try to organise events outside the bird nesting season March 1st-July 31st. If this is not possible entrants should stay on public rights of way

Do not disturb wildlife, respect it

Do not use permanent markers when marking the route.

Put your event name and contact details on the markers (shows you are responsible)

Put a date of removal on the markers

PLEASE do not use sawdust, flour, bark chippings. It impairs the growth of grass and it could harm livestock.

Advise your participants to always close gates behind them

Do not pick or damage the wild flowers or vegetation

Consider other people enjoying the outdoors and the local community

Contact the local Parish Council and give brief details of the event (Jill Gascoigne jillegascoigne@hotmail.co.uk)

Ultimately, as the organiser, you are responsible for ensuring gates are closed, all litter is collected and all signage is removed. LEAVE NO TRACE